Morgan's Business Solutions Ltd trading as MBS Accountants

Registered Company Number: 05517306

Registered Office Address: Conway House, Worcester Street, Gloucester, GL1 3AJ

Contact Email: [email protected]

Contact Phone: 01452 260265

Data Protection Contact: Ian Morgan, Director

1. Introduction

Morgan's Business Solutions Ltd ("MBS Accountants," "we," "us," or "our") we are committed to protecting your privacy and handling your personal data responsibly. This Privacy Policy outlines how we collect, use, store, and protect your data in compliance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017 (MLR 2017).

2. Personal Data We Collect

We may collect and process the following types of personal data:

- Names

- Email addresses

- Financial data (e.g., tax references, VAT numbers)

- Phone numbers

- Dates of birth

- Residential and business addresses

- IP addresses

3. How We Collect Your Data

We collect data through:

- Online forms on our website

- Direct client onboarding

- Third-party services and platforms (e.g., Xero, Dext)

4. Purpose of Data Collection

We collect your data for the following purposes:

• To provide accounting and financial services

• To send newsletters and business updates

• To fulfil legal obligations (e.g., HMRC submissions)

• For marketing purposes (with consent)

• To comply with legal obligations under MLR 2017, including customer due diligence and record-keeping requirements

5. Legal Basis for Processing Data

We process your data under the following legal bases:

• Legal Obligation: When processing is necessary for compliance with legal requirements, including obligations under MLR 2017.

• Contractual Obligation: When processing is necessary for a contract with you.

• Consent: When you have given clear consent for us to process your personal data.

• Legitimate Interest: When processing is necessary for our legitimate business interests.

6. Use of Personal Data for Anti-Money Laundering (AML) Purposes

In accordance with Regulation 41 of MLR 2017:

Personal data obtained for the purposes of preventing money laundering or terrorist financing will not be further processed in a way that is incompatible with those purposes, unless:Processing is permitted under another enactment; orYou have provided consent for the data to be used for other purposes.We will inform you before establishing a business relationship or carrying out an occasional transaction that:Your personal data will be used solely for AML purposes, unless otherwise permitted. You have the right to withdraw consent at any time.

7. Data Sharing

We may share your personal data with trusted third parties, including:

- Xero, Syft, Dext, Cashflow Frog, Booke, Karbon, Booke, HMRC, Companies House, Inform Direct, Capium, Activtrak, Signable, Hubdoc, AutoEntry, Jotform, Xama and others

Some data may be accessed outside the UK/EU, including in the Philippines, India, USA, and UAE. In these cases, we ensure adequate safeguards are in place.

8. Data Retention

We retain personal data for at least six years in compliance with HMRC requirements or longer if legally required. Specifically, under MLR 2017, we retain customer due diligence records and transaction data for five years after the end of the business relationship or the completion of an occasional transaction.

9. Your Rights

Under data protection laws, you have the right to:

- Access your personal data

- Request correction of inaccurate data

- Request erasure of your data

- Request restriction of processing

- Object to processing

- Request data portability

- Withdraw consent at any time

Please note that some rights may be restricted under MLR 2017 to prevent activities such as tipping off.

To exercise your rights, contact us at [email protected].

10. Cookies and Tracking Technologies

Our website uses cookies for:

- Google Analytics – to track and analyse website usage.

- Meta Pixels – for targeted advertising and analytics.

You can manage your cookie preferences in your browser settings.

11. Data Security Measures

We protect your personal data through:

- Data encryption

- Secure servers

- Strong password protection

12. Policy Updates

We may update this Privacy Policy from time to time. Existing clients will be notified of significant changes via email.

13. Contact Us

For questions about this Privacy Policy or to exercise your data rights, contact:

Ian Morgan

Director

Email: [email protected]

Phone: 0330 460 4600

Last Updated: 1 May 2025